Complete guide to managing schedules and timetables in the Academix system
View all classes and activities for a specific day.
Monday, Tuesday, Wednesday, etc.
Complete week view showing all classes and time slots.
Full week timetable, Monday-Friday
Overview of all scheduled activities for the month.
September 2024, October 2024
Timetable specific to a particular class or grade.
Grade 10A, Mathematics Class
Individual teacher's teaching schedule and availability.
Mr. Smith's Schedule, Teacher Timetable
Schedule showing all activities in a specific classroom.
Room 101, Science Lab, Computer Lab
Select the academic term or period for the timetable.
Choose the class and subject for scheduling.
Assign a teacher to the scheduled session.
Select the classroom or venue for the session.
Set the day, time, and duration of the session.
Define if the session repeats weekly or is a one-time event.
Generate new timetables for classes or academic periods.
Modify existing timetable entries and assignments.
Address scheduling conflicts and optimize arrangements.
Assign teachers and rooms to specific time slots.
Create timetable views for different users and formats.
Notify users about schedule changes and updates.
Export timetables in various formats for printing or sharing.
Generate reports on schedule utilization and efficiency.
Configure academic terms and periods to organize your timetable structure.
Navigate to Settings > Academic Calendar
Click 'Add New Period' or 'Create Academic Term'
Enter the period name (e.g., 'Fall 2024', 'Spring 2025')
Set the start and end dates for the academic period
Define the academic year and semester structure
Configure holidays and non-teaching days
Set the default time slots for classes
Save the academic period configuration
Generate a comprehensive timetable for classes and subjects.
Go to the Timetable dashboard
Click 'Create New Timetable' or 'Generate Schedule'
Select the academic period from the dropdown
Choose the classes to include in the timetable
Select the subjects to be scheduled
Assign teachers to specific subjects and classes
Set time slots and durations for each session
Configure room assignments for each class
Review the preliminary schedule
Click 'Generate Timetable' to create the schedule
Address and resolve conflicts in the generated timetable.
Navigate to Timetable > Conflict Resolution
View the list of detected conflicts
Identify the type of conflict (teacher, room, or time overlap)
Select the conflict to resolve
Choose from suggested resolution options
Manually adjust time slots if needed
Reassign teachers or rooms as required
Verify that the conflict is resolved
Save the updated timetable
Notify affected parties of schedule changes
Assign teachers to specific subjects and time slots in the timetable.
Go to the Timetable management section
Select 'Teacher Assignments' from the menu
Choose the class and subject combination
Browse available teachers for the subject
Check teacher availability and workload
Assign the teacher to the specific time slot
Set any special requirements or preferences
Review the teacher's overall schedule
Confirm the assignment
Update the timetable with the new assignment
Assign classrooms and facilities to scheduled sessions.
Navigate to Timetable > Room Management
View available classrooms and facilities
Select the class or subject requiring room assignment
Check room capacity and equipment requirements
Verify room availability for the time slot
Assign the appropriate room to the session
Set any special room requirements or preferences
Review room utilization across the timetable
Save the room assignment
Update the timetable display
Create different views of the timetable for various users and purposes.
Go to Timetable > Views and Reports
Select the type of view to generate
Choose the target audience (students, teachers, administrators)
Select the time period (daily, weekly, monthly)
Include relevant information (subjects, teachers, rooms)
Customize the layout and format
Preview the generated timetable view
Make any necessary adjustments
Generate the final timetable view
Export or print the timetable as needed
Configure automatic notifications for schedule changes and updates.
Navigate to Settings > Notifications
Select 'Schedule Notifications' from the menu
Choose notification types (schedule changes, reminders, conflicts)
Set notification recipients (students, teachers, parents)
Configure notification methods (email, SMS, push notifications)
Set notification timing and frequency
Define notification content and format
Test the notification system
Save the notification configuration
Monitor notification delivery and effectiveness
Export timetables in various formats for distribution and sharing.
Go to Timetable > Export and Share
Select the timetable to export
Choose the export format (PDF, Excel, CSV, iCal)
Select the content to include in the export
Customize the layout and styling
Set any password protection if needed
Generate the export file
Review the exported timetable
Download or share the file
Archive the export for future reference
The Timetable Management module provides comprehensive tools for creating and managing class schedules, teacher timetables, and room assignments. It allows administrators to create balanced schedules, avoid conflicts, optimize resource utilization, and maintain organized academic calendars. The system supports complex scheduling requirements and automated conflict resolution.
Create and manage class timetables with automatic conflict detection, assign teachers and rooms to specific time slots, generate optimized schedules based on constraints and preferences, manage recurring schedules and one-time events, provide timetable views for students, teachers, and administrators, support schedule changes and notifications, and integrate with attendance and grading systems.
The timetable dashboard provides an overview of all scheduling activities. It displays current schedules, upcoming changes, conflict alerts, and schedule statistics. You can view timetables by class, teacher, room, or time period, and access quick actions for common scheduling tasks.
To create a timetable: Select the academic period, choose classes and subjects, assign teachers and rooms, set time slots and durations, configure constraints and preferences, and generate the schedule. The system automatically detects conflicts and suggests optimal arrangements. You can create timetables for individual classes or entire academic levels.
The system automatically detects scheduling conflicts such as double-booking teachers, room conflicts, or time overlaps. It provides conflict resolution tools to adjust schedules, reassign resources, or modify time slots. Advanced algorithms help optimize schedules while minimizing conflicts and maximizing resource utilization.
Provide multiple views of timetables including daily, weekly, and monthly formats. Generate individual timetables for students, teachers, and classes. Create printable schedules and digital versions for easy access. Support mobile-friendly views and calendar integrations.
Automatically notify students, teachers, and administrators about schedule changes, upcoming classes, and important events. Send email notifications, push notifications, and calendar reminders. Manage notification preferences and delivery schedules.
Integrate timetables with attendance tracking, grading systems, and other academic modules. Automatically sync schedule data with class management and teacher assignments. Provide APIs for external calendar applications and mobile apps.
Generate comprehensive reports on schedule utilization, teacher workload, room usage, and scheduling efficiency. Create custom reports based on specific criteria and time periods. Export schedule data for analysis and planning purposes.
Plan schedules well in advance, consider teacher preferences and constraints, balance workload across teachers and classes, regularly review and optimize schedules, maintain clear communication about schedule changes, backup schedule data regularly, and train staff on proper scheduling procedures.