Complete guide to tracking student attendance in the Academix system
Student attended the lesson/class period.
Student was not present for the lesson/class period.
Student arrived after the lesson/class period started.
Student was absent with a valid excuse (e.g., medical, family emergency).
Record daily attendance for classes and lessons.
Browse attendance records by date, class, or student.
Create attendance reports and analytics.
Download attendance data in various formats.
Configure attendance alerts and notifications.
Configure attendance tracking preferences.
To record attendance for a class:
Select the class from the dropdown menu
Choose the lesson or subject for the attendance session
Select the date for the attendance record
Mark each student as present or absent:
• Click the checkbox for present students
• Leave unchecked for absent students
• Use "Mark All Present" for quick entry
Add any notes or comments about absences
Click "Save Attendance" to record the data
To view attendance records:
Navigate to the attendance dashboard
Select the class you want to view
Choose the date range for the records
View attendance summary and statistics
Click on individual attendance sessions for details
Filter by specific students or date ranges
To create attendance reports:
Click the "Generate Report" button
Select the report type:
• Daily Summary
• Weekly/Monthly Report
• Individual Student History
• Class Comparison
Choose the date range and filters
Select the output format (PDF, Excel, CSV)
Click "Generate" to create the report
Access attendance analytics and insights:
Navigate to the Analytics section
View attendance trends and patterns
Identify students with poor attendance
Compare attendance across classes
Set up attendance alerts and notifications
Export analytics data for further analysis
For efficient attendance recording:
Select multiple students using checkboxes
Use "Mark Selected Present" for bulk actions
Use "Mark Selected Absent" for bulk actions
Apply attendance status to entire class sections
Save bulk entries with a single click
To export attendance data:
Select the export option from the menu
Choose the data range (date, class, student)
Select the export format (CSV, Excel, PDF)
Include additional data (notes, statistics)
Click "Export" to download the file
Configure attendance alerts:
Go to Notification Settings
Set attendance thresholds (e.g., 3 consecutive absences)
Choose notification recipients (parents, administrators)
Select notification method (email, SMS, in-app)
Set notification frequency and timing
Save notification preferences
The Attendance Tracking module provides comprehensive tools for monitoring student attendance across all classes and lessons. It allows teachers and administrators to record daily attendance, track attendance patterns, generate reports, and identify students with attendance issues. The system supports both manual attendance entry and automated tracking features.
Daily attendance recording for all classes and lessons, attendance history tracking, attendance statistics and analytics, automated attendance reports, attendance alerts and notifications, bulk attendance entry, attendance export capabilities, attendance pattern analysis, and integration with student management and class systems.
The attendance dashboard provides an overview of attendance data across the school. It displays key metrics including overall attendance rates, daily attendance summaries, attendance trends, and alerts for students with poor attendance. You can filter data by class, date range, or specific criteria to focus on relevant information.