Complete guide to setting up and using the Academix school management system
Set up your school information, academic calendar, and basic preferences.
Define your grade levels (e.g., Grade 1, Grade 2, etc.) and their properties.
Create teacher accounts and assign them to subjects they can teach.
Create academic subjects and assign teachers to each subject.
Organize students into classes with assigned teachers and subjects.
Add students to the system and assign them to appropriate classes.
Complete student profiles with academic tracking
Real-time attendance monitoring and reporting
Exams, homework, and grading systems
Invoicing, payments, and financial tracking
Smart assistants for teachers and students
Announcements and messaging system
Complete the essential configuration steps to get your school up and running with Academix.
Access the Academix system with your administrator credentials
Navigate to Settings > School Information
Enter your school's basic details (name, address, contact information)
Configure the academic calendar with terms and holidays
Set up the grading system and scale preferences
Configure system preferences and default settings
Set up email notifications and communication settings
Configure backup and security settings
Test the basic system functionality
Save all configuration settings
Establish the academic framework for your school including levels, subjects, and classes.
Go to Settings > Academic Structure
Create academic levels (e.g., Primary, Secondary, High School)
Define grade levels within each academic level
Set up subjects with descriptions and codes
Assign subject categories and difficulty levels
Configure subject prerequisites if applicable
Set up classroom locations and capacities
Create academic periods and terms
Configure grading periods and report card schedules
Review and finalize the academic structure
Create and configure teacher accounts with appropriate permissions and assignments.
Navigate to Teachers > Add New Teacher
Enter teacher's personal information and contact details
Set up teacher login credentials and email
Assign teacher roles and permissions
Select subjects the teacher can teach
Set teacher availability and schedule preferences
Configure teacher-specific settings and preferences
Assign teachers to specific academic levels or departments
Set up teacher communication preferences
Activate the teacher account and send login credentials
Organize students into classes with proper teacher assignments and schedules.
Go to Classes > Create New Class
Select the academic level and grade
Choose the class name and section (e.g., Grade 10A)
Assign a class teacher or supervisor
Set the maximum class capacity
Configure class schedule and time slots
Assign subjects to the class with teachers
Set up classroom assignments
Configure class-specific settings and policies
Save the class configuration
Add students to the system and assign them to appropriate classes.
Navigate to Students > Add New Student
Enter student's personal information and contact details
Add parent/guardian information and emergency contacts
Select the student's academic level and grade
Assign the student to an appropriate class
Set up student login credentials if applicable
Configure student-specific settings and preferences
Add any special requirements or accommodations
Set up communication preferences for parents
Activate the student account and complete enrollment
Set up the attendance tracking system for monitoring student presence.
Go to Settings > Attendance Configuration
Set up attendance rules and policies
Configure attendance periods and time slots
Set up attendance categories (present, absent, late, etc.)
Configure automatic attendance alerts and notifications
Set up attendance reporting and analytics
Configure attendance permissions for teachers
Set up attendance export and backup procedures
Test the attendance system with sample data
Train teachers on attendance procedures
Configure the grading and assessment system for academic evaluation.
Navigate to Settings > Assessment Configuration
Set up grading scales and grade point systems
Configure assessment types (exams, quizzes, assignments)
Set up grading rubrics and criteria
Configure grade calculation methods and weights
Set up report card templates and formats
Configure grade export and sharing options
Set up grade history and audit trails
Configure grade notifications and alerts
Test the assessment system with sample data
Set up communication channels for effective school-wide messaging.
Go to Settings > Communication
Configure email notification settings
Set up SMS notification preferences if applicable
Configure announcement system and templates
Set up parent communication preferences
Configure teacher-student communication settings
Set up emergency notification procedures
Configure communication permissions and restrictions
Test communication channels with sample messages
Train staff on communication tools and procedures
Academix is a comprehensive school management system designed to streamline all aspects of educational administration. It provides tools for managing students, teachers, classes, attendance, assessments, finances, and more. The system is built with modern web technologies and offers a user-friendly interface accessible from any device.
Academix supports multiple user roles with different access levels: Administrators have full system access, Teachers can manage their classes and students, Students can view their information and assignments, Parents can monitor their children's progress, and Accountants handle financial operations. Each role has specific permissions and access to relevant features.
To get started with Academix, administrators should first configure basic school settings, create academic levels, set up classrooms, and establish the grading system. Then create teacher accounts, set up subjects, create classes, and finally enroll students. The system provides step-by-step wizards to guide you through this process.
The Academix interface is organized into logical sections accessible from the main navigation menu. The dashboard provides an overview of key metrics and quick access to common tasks. Each section (Students, Teachers, Classes, etc.) has its own dedicated area with relevant tools and features.
Key features include Student Management for enrollment and profiles, Teacher Management for staff information, Class Management for organizing students, Subject Management for curriculum, Attendance Tracking for monitoring presence, Assessment Tools for exams and homework, Grading Systems for evaluation, Financial Management for invoicing, and Communication Tools for announcements.
Regularly backup your data, keep student and teacher information up to date, use consistent naming conventions for classes and subjects, establish clear grading policies, maintain accurate attendance records, communicate regularly through the announcement system, and train staff on system features. Regular system maintenance ensures optimal performance.
Explore our comprehensive documentation for each feature to learn advanced techniques and best practices.
Browse All Documentation