Complete guide to security and privacy features in the Academix system
Granular permissions based on user roles.
End-to-end encryption for all sensitive data.
Enhanced login security with 2FA support.
Comprehensive activity tracking and monitoring.
Secure session handling and timeout controls.
Encrypted backups with disaster recovery.
Protect student privacy with data masking.
Manage data collection and usage consent.
Automated data lifecycle management.
User-configurable privacy settings.
Built-in regulatory compliance features.
Support for data subject access requests.
Configure user roles and permissions to ensure appropriate access levels.
Navigate to Settings > User Management
Select 'Roles and Permissions' from the menu
Review existing roles (Admin, Teacher, Student, Parent)
Click 'Create New Role' to add custom roles if needed
Define permissions for each role (read, write, delete)
Set module-specific access (students, grades, reports)
Configure data access restrictions and filters
Set up role hierarchies and inheritance
Test role permissions with sample users
Save and activate the role configuration
Enable enhanced security with two-factor authentication for user accounts.
Go to Settings > Security > Authentication
Select 'Two-Factor Authentication' settings
Choose 2FA methods (SMS, email, authenticator app)
Configure 2FA requirements for different user roles
Set up backup codes for account recovery
Configure 2FA enforcement policies
Test 2FA setup with admin accounts
Communicate 2FA requirements to users
Provide user training on 2FA setup
Monitor 2FA adoption and compliance
Configure secure session management and timeout controls.
Navigate to Settings > Security > Sessions
Set session timeout duration (recommended: 30-60 minutes)
Configure automatic logout on inactivity
Set maximum concurrent sessions per user
Enable session invalidation on password change
Configure session security headers
Set up session monitoring and alerts
Test session timeout functionality
Document session policies for users
Regularly review session logs for anomalies
Ensure all sensitive data is properly encrypted in transit and at rest.
Go to Settings > Security > Encryption
Verify SSL/TLS certificate configuration
Enable database encryption for sensitive fields
Configure file upload encryption settings
Set up API encryption for data transmission
Configure backup encryption settings
Test encryption on sample data
Verify encryption key management
Document encryption policies and procedures
Regularly audit encryption implementation
Set up comprehensive audit trails to track system activities and user actions.
Navigate to Settings > Security > Audit Logs
Enable audit logging for all critical operations
Configure log retention periods (minimum 1 year)
Set up log monitoring and alerting
Configure log export and backup procedures
Set up automated log analysis tools
Define log access permissions for administrators
Test audit log functionality
Document audit log procedures
Regularly review audit logs for security events
Implement secure backup procedures to protect against data loss.
Go to Settings > Backup and Recovery
Configure automated backup schedules
Set up encrypted backup storage locations
Configure backup retention policies
Set up backup verification procedures
Test data restoration processes
Document backup and recovery procedures
Train staff on backup management
Regularly test disaster recovery scenarios
Monitor backup success rates and storage usage
Configure privacy settings to comply with data protection regulations.
Navigate to Settings > Privacy
Configure data anonymization settings
Set up consent management for data collection
Configure data retention policies
Set up data subject access request procedures
Configure privacy notice and cookie policies
Set up data export and deletion tools
Test privacy control functionality
Document privacy policies and procedures
Regularly review privacy compliance status
Implement security monitoring and alerting to detect potential threats.
Go to Settings > Security > Monitoring
Configure security event monitoring
Set up alert thresholds and notifications
Configure intrusion detection settings
Set up failed login attempt monitoring
Configure suspicious activity alerts
Set up security dashboard and reporting
Test monitoring and alerting systems
Document incident response procedures
Regularly review security monitoring effectiveness
Academix implements comprehensive security and privacy measures to protect sensitive educational data and ensure compliance with data protection regulations. The system provides role-based access control, data encryption, audit trails, and privacy protection features to safeguard student and staff information.
The system implements granular role-based access control (RBAC) that defines what each user type can access and modify. Administrators have full system access, teachers can manage their classes and students, students can view their own information, and parents can access their children's data. Each role has specific permissions and restrictions.
Secure user authentication with password policies, optional two-factor authentication (2FA), session management, and account lockout protection. The system enforces strong password requirements, provides secure login mechanisms, and supports multiple authentication methods for enhanced security.
All sensitive data is encrypted both in transit and at rest using industry-standard encryption protocols. Database records, file uploads, and communications are protected with strong encryption to prevent unauthorized access and data breaches.
Comprehensive audit trails track all system activities, user actions, and data modifications. The system logs user logins, data changes, access attempts, and administrative actions for security monitoring and compliance purposes. Audit logs are retained according to policy requirements.
Privacy protection features include data anonymization, consent management, data retention policies, and privacy controls. The system supports compliance with privacy regulations such as GDPR, FERPA, and other educational data protection requirements.
Secure session management with configurable session timeouts, automatic logout on inactivity, and session invalidation on security events. Users are automatically logged out after periods of inactivity, and sessions can be terminated remotely if security concerns arise.
Regular automated backups with encryption and secure storage. The system maintains multiple backup copies in secure locations, implements disaster recovery procedures, and provides data restoration capabilities to ensure business continuity and data protection.
The system is designed to comply with educational data protection regulations including FERPA (Family Educational Rights and Privacy Act), GDPR (General Data Protection Regulation), and other applicable privacy laws. Compliance features include data subject rights, consent management, and privacy impact assessments.
Procedures and tools for detecting, responding to, and recovering from security incidents. The system includes security monitoring, alert mechanisms, incident reporting, and response procedures to address potential security threats and data breaches.
Regular security updates, user training, access reviews, and security assessments. Implement strong password policies, enable two-factor authentication, regularly review user access, conduct security audits, and maintain up-to-date security configurations.